Remote Workplace

Being in the search optimization space since 2015, we have kept a close watch on the rapidly changing online spaces. Helping many companies scale and reach their maximum potential has given us the experience to analyze all the changes this pandemic has brought into the world, specifically to workspaces. Through that experience and knowledge, we can foresee a global shift and evolving needs moving forward.  As the restrictions brought on by the pandemic ease, many businesses are considering a new hybrid workplace model. We know from our work before and during the lockdown that this model can offer improved employee experience, enhanced productivity, lower costs, and more flexibility. – Remote Workplace

Tackling many different projects ourselves, we realize that sorting out the management structure of workspaces is not something done overnight. However, to successfully transition over to this new world and its norms, a company’s management and leadership will need to re-learn and re-think some traditional methods of doing things as more organizations adopt remote work. 

From effective teamwork and digital conferences to performance management and flexible timetables, remote work is now changing how, when, and where we work. We believe that we have collected many valuable gems in our journey that we can share with you all to help you be ahead of the curve when it comes to tackling these new methods. 

Setting Up Remote Workplace For Employees Without Losing Efficiency

You need to understand how remote work affects your teams. This will enable you to better handle possible bottlenecks and prioritize any issues that matter most to your employees, making a big difference in long-term motivation and achievement.

1.Communication Is Key

When it comes to remote meetings, it is practically impossible to over-communicate. You no longer have the choice to collaborate in person, drop in at each other’s desks, or discuss ideas in the break room because you aren’t working together in an open-plan office anymore. This means you’ll have to come up with new ways to communicate clearly and effectively.

The best way is to determine how your team will interact early on and the ideal channels for various sorts of work and topics (e.g., performance reviews vs. project updates).

These could include the following:

  • Check-ins and one-on-ones
  • Meetings with the team
  • Project management platform 

More frequent communication will keep all team members on the same page and assist the team in forming stronger bonds and trusting relationships.

2.Keep An Eye Out For Symptoms of Employee Dissatisfaction

To gain visibility into employees’ difficulties and concerns, use both direct dialogue and indirect insights. Make it apparent to employees that you support and care for them at all times. 

Provide managers with the information on how to best tackle delicate topics resulting from the COVID-19 epidemic, such as new employment models, job security and possibilities, impact on staffing, and workplace friction. This will help break the ice between employees and their managers and ease some employees’ fears. 

3.Equip Employees Get Ready To Work Remote workplace

Ensure that staff has the technology they require to succeed, including more than simply a phone and a laptop. Do your employees, for example, have suitable cameras to join online meetings?

Understand that virtual discussions are unique and will have their set of challenges. However, maintain a professional demeanor and always respect others. Understand that some employees may find virtual communications less pleasant and productive, and train them on when and how to solve the issue of weak online interactions. 

4.Encourage People To Talk About The Changes They Are Experiencing 

Manager-employee conversations ensure that communication initiatives help rather than hurt employee engagement. Employees’ understanding of a company’s decisions is far more important than them “liking” the decision made. 

Not every decision you make will make sense to all of your staff, but navigating an uncharted territory has that impact on people. In our journey we have found this conscious addressing of change and new challenges a valuable tool for harmony. Making sure that all parties feel heard and acknowledged is essential, especially in these circumstances. 

Ensure employees get the information and insight they need via two-way interaction with managers and peers, allowing people to share and process negative feelings and stay in control. Managers can facilitate two-way conversations that focus on a comprehensive view of the positive and negative consequences of the present COVID-19 outbreak.


5.Have Faith In Your Employees in case of Remote Workplace

As a manager, the most critical thing you can do right now is expand your horizons and put your faith in your people to act smartly. Your primary job as a manager is to create an environment where everyone feels welcome. 

Managers may be anxious and even upset that they can no longer see their staff every day, but they should not react by micromanaging. Employees will become disengaged and exhausted, and they might feel as though their managers do not trust them. 

Don’t get caught up in fixing temporary issues with performance. Once the crisis has passed, you’ll have plenty of opportunities to rely on talk about how performances could be improved on an office-wide scale. 

6.Concentrate On Results Rather Than Methods knows and understands the value of discipline and punctuality. However, new horizons demand new outlooks as well. Allow employees to complete their tasks and projects most conveniently and productively for them. Now that the lines between work and home are blurry, many people juggle their office and home responsibilities from their sofas. 

It’s possible that your 9 a.m. team meeting may have to be canceled or that you’ll have to join in one meeting after the next with no breaks in between. Use virtual tools whenever possible and schedule communication at a mutually convenient time. Allowing teams to be flexible will enable them to execute their tasks in their unique way.

7.Encourage New Ideas

Our work with top-notch design and marketing companies has taught us that creativity is an essential glue of workspaces. Managers and staff may naturally become more risk aversive as organizations seek refuge in the face of uncertain outcomes. During turbulent times, it’s natural for employees to be hesitant to try something new.

However, innovation and risk-taking become even more crucial for employee engagement and company success during these times. Allow employees to share their accomplishments (no matter how small they might seem) while also providing a haven from possible failures. 

Because of the limitations of social distancing, when employees take a chance and improve their productivity, their team should be there to cheer them up. 


As you envision how to run your organization in this new post-pandemic world, you should pay close attention to the impact of your decisions on organizational norms and culture.

Concentrate on the ties that bind your team. Pay attention to the essential components of your leadership and the leadership of your upper-level management. 

Now is your chance to create a healthy and efficient remote workplace that best suits your organization. With our advice now in your arsenal, we hope that you seize this opportunity and see how it creates a new collective identity for all of your employees that provides stability, social harmony, identity, and inclusion.

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